Xanadu Nexus
From inquiry to delivery — run your entire photography or video business in one place.
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Everything a working studio needs
A pipeline built for shoots
Track every project from inquiry to delivery on a kanban board with pipeline templates for weddings, portraits, commercial video, and content retainers — or build your own stages.
Quotes clients can accept online
Build quotes from your package list, send a private link, and watch it move from viewed to accepted. Acceptance drafts the contract and payment schedule for you.
Contracts with typed-name signing
Merge-field templates render each client's contract; clients sign from any device with a typed name, recorded with date, time, and IP. You countersign to complete it.
Invoices and online payment
Retainers as first installments, per-line tax snapshots, manual payment recording, and card payments that land directly in your own Stripe account.
Galleries and proofing
Upload originals straight to secure storage, deliver watermark-ready galleries behind share links and PINs, and let clients pick favorites with comments and selection limits — then export the chosen filenames to your editing tool.
Scheduling with conflict warnings
Shoots, crew assignments, and availability in one calendar. Two-way sync with Google and Outlook calendars keeps everyone's schedule honest.
Questionnaires and inquiry forms
Collect shot lists and planning details with reusable questionnaires, and turn a public inquiry form on your site into a prospect and a project — automatically.
A portal for your clients
Clients sign in with a password or an emailed link and see their quotes, contracts, invoices, questionnaires, and galleries in one place.
Email that keeps receipts
Reusable templates with merge fields, automatic notifications when quotes and contracts go out, and a sent log that tracks delivery and bounces.
Print orders
Keep a product catalog, record print orders against a gallery, and turn confirmed orders into invoices in one click.
Built for teams, safe by design
- Every studio's data is isolated at the database level — enforced, tested, and CI-blocking.
- Roles for owners, photographers, videographers, editors, and assistants, with per-project visibility.
- Client-facing links are private, unguessable, and revocable; galleries can add a PIN and expiry.
- Payments run through your own Stripe account — we don't sit in the money flow.
- An activity timeline records who did what, when, on every project.